This is a summary of the Church Board Minutes from 2.16.21 The Board is trying to find ways to be more transparent and to increase communications throughout the church family.

Summary of actions coming from the Communications Workshop prior to Board meeting.

• Concern raised about staying connected to those of church family not connected with email / zoom and various digital technologies.

• Diane McBurnett will mail some of the communications , especially the mid week newsletter, to a list Denvy has produced that fit this category.
• Will reactivate the calling lists that Diane and Sherry started last spring
• Encourage 1:1 connections

• Reinstitute Announcement time between coffee time & start of worship–zoom Sunday am
• People can send their announcements to Church email and Sherry will format for Sunday service
• Mid Week (mail chimp) newsletter: Ministry Teams and others need to send items to Diane and also give ideas about what you are interested in having in these documents.
• There seems to be a need for having social contact with others - participants learned how to create break out rooms in zoom which allows a smaller group for conversation.
• Christ’s Church how has it’s own YouTube channel - now has the current worship services.
• Web Site - the main focus is a static document so people who are searching for a church family can find Christ’s Church and get an idea of the theology and how to participate.

The Safe Sanctuary policy was reviewed and all Board persons were asked to sign recognizing their willingness to comply with this policy and be sure their signed form gets to the church office for filing.

A consensus supported finding a way to have a summary of Board minutes available for general reviewing. This might occur on the web site. The goal is to have transparency available for others of the church family that are not directly connected to the Board.

Treasurer's Report:

Checking account balance: $44,390 General Funds Balance: $29,440

The difference is found in the designated fund categories.

At this point the pledges for 2021 are $62,000 and there may be a few more coming in.

UM Methodist Lay Leader:

The current Bishop will be retiring this year.

The General Conference this summer will again be on line.

Presbytery Elder Commissioner:

The next Presbytery Meeting is March 12^th – 13^th - via Zoom.

Beverly will send the link to the church family so anyone interested can also attend.

Pastors Report:

Pastor is working with SPRC developing a workable current job description.

Team Reports:

Steering Task Force Report:

The Task Force continues to meet typically biweekly on Tuesday evening via Zoom. The Group has identified that among administrative tasks SPRC is meeting regularly and working on pastor ½ time job description, the church needs a treasurer and volunteers for the office are slowly getting started. The Church Board is again meeting monthly. The Task Force is asking for direction from the Board regarding an exit plan possibly with an exit report to DS Wendy and Presbyter Clark, and if a group should be created to investigate options for the church’s future. Other directives from the charge conference are in process.

Stewardship Team:

• A proposed 2021 Budget has estimated income = $74,586 estimated expenses = $88,000

MSC to approve the budget as presented realizing there may be a need for flexibility as the year proceeds.

• Steve Moser also reported that due to the power outage there was a small amount of water in the basement. That has been cleaned up and the heat is being left on to dry it out. Thank you Moser Mob !!!

Staff Parish Relations Team: see written report

• Establishing liason individuals for paid staff as well as some of the volunteers.
• Trying to increase communication systems within the church family
• Will be establishing a current pastor ½ time job description and work expectations for 2021

MSC to approve 4 weeks of paid maternity leave for pianist.

Education Team:

• There will be email daily Lenten devotions
• Thinking about “goodie bags” for Mother’s/Father’s days

Worship Team:

• Have been busy each week recording music and tech support for online worship
• Announced the Ash Wednesday opportunities

Peace, Justice & Mission Team: see written report

• Consensus to send mission money to the following : $1000 to Ella Curran Food Bank, $1000 to each Monmouth and Independence to help families behind on utility payments and $100 as food card to a family identified by a church member.
• This leaves $1400 to be utilized as needs are identified in the future.
• Discussion started about how to commuicate the One Great Hour of Sharing mission request.

Old Business: none

New Business:

• Tabled until next meeting: how to explore the options in thinking about the future

Meeting adjourned with prayer.

Next Board Meeting March 16, 2021 - to be in person - church sanctuary and zoom

Sincerely Submitted by:

Gail Saxowsky, Clerk

This is a summary of Christ's Church Board Meeting of January 19, 2021 held by zoom.

If you are interested in the full text of the miutes please talk to Gail Saxowsky, the current Board Clerk.

The Annual Statistical Reports for both Denominations were approved to be submitted by the clerk.

Ned Kenney was elected Treasurer and later declined.

Gail Saxowsky was elected Clerk of the Board.

MSC to request the Presbyery to pay percapita in installments for 2021.

• Fiscal year 2020 ended with Income: $134,219.62 and Expenses: $123,495.84
• Discussion about some of the catergories, especially about the balances in some of the designated funds accounts

MSC to allow the PJM Ministry Team to spend up to $4000 from the Mission Trip account for some of the local mission needs either from the pandemic or the forest fire clean up and rebuilding.

Steering Task Force: This task force was a result of the Annual Charge Conference / Annual Meeting in Nov. with the charge of getting the administrative responsibilities of the congregation functioning again. This was to include clarifing responsibiities and roles especially in the area of finances, office general functioning and giving Pastor Dave support.

To date the Task Force has updated the Financial Policies & Procedures utilizing the existing Christ’s Church documents and denominational resources, and shared this document with the current Treasurer and financial secretary and the Stewardship Team. There has also been a major effort to catch up the organization in the church office, records and filing.

Another significant component that needs nuturing and growing is Communications. This needs to be more during this time of pandemic and isolation.

Stewardship Team:

• it was agreed that both 2019 & 2020 should be included in the audit

• The plan is to have a 2021 Budget ready by Feb. Board meeting
• The furnaces downstairs were repaired March 2020 with a cost of $1148 / plans to talk with company to come back because they only worked on a temporary basis

Staff Parish Relations Team:

• Have met on Sunday and plan to meet more consistently for the next few months
• Thanks to Jim B-L for being Chair and Dwight T. for being Board Rep for this past year.
• Linda Grund-Clampit will be Chair and Board Representative this year
• The decision was made to not ask for budget for an Administrative Assistant for now and to use volunteers to handle the office needs
• Also asked for prayers for Pastor Dave’s upcoming surgery on Feb. 4^th and his recovery.

Education Team:

• There has been some conversation but nothing new planned for now

Worship Team:

MSC to authorization administration of communion on the first Sunday of each month and for special occasions as planned with the Worship Team and Pastor.

• Discussion encouraged finding ways to extend communion to those not able to attend via zoom
• Discussion with SPRC & Worship to encourage Pastor Dave to take one Sunday per month off considering the half time position, leaving some time for other pastoral activities
• Discussion also encouraged finding ways to fill in for Sundays when Pastor Dave is gone without having to spend pulpit supply monies.

Peace, Justice & Mission Team:

• Hospitality Week - meal from CC 1/31/21
• Are working with Red Cross for a potential blood drive in May. They use all the precautions needed for Covid and use the sanctuary - this worked well last spring
• Had asked that the $400 for each denominational mission partner be paid out of the Mission Trip fund - this has been done.

Old Business:

• Question was raised about who will manage the garden plots -- Pastor Dave said he and his son would get them cleaned up this spring. No one took responsibility for the management

New Business:

• Clerk was given permission to send thank you notes to all those who were involved in leadership for 2020.

Important Dates:

Next Board Meeting February 16, 2021

Presbytery Meeting – March 12 & 13

The meeting was adjourned with prayer.